Academy Only: The athletes accepted into the Academy live with host families in a city where the hockey program is offered and receive products and services (collectively, the “Services”) relating to their Academy hockey training. In order to offer the Academy Services, OHE will collect, use and disclose personal information from and about the athlete and the athlete’s family. OHE will primarily manage the athlete’s personal profile through a third party platform, including any related software, apps, websites and associated services, (collectively, the “Platform“), which is customized and licensed to OHE.
Compliance with Legislation
OHE will be compliant with EU-GDPR.
Our Commitment to Your Privacy
OHE is committed to protecting your personal information and privacy and considers matters relating to the protection of your personal information and privacy to be of the utmost importance. OHE adheres to the following principles to protect your privacy:
Personal Information Aggregated or Made Anonymous
To the extent that OHE makes any of your personal information anonymous or aggregates it with the personal information of others such that it can no longer be attributed to you, your information will no longer be considered to be personal information and OHE is entitled to use, retain, disclose and destroy such information in its absolute discretion.
Choosing to Provide Personal Information
When using the Website, Services or the Platform and dealing with OHE, you may choose not to provide certain of your personal information. If you choose not to provide all information reasonably requested of you, it may limit the manner in which you can make use of the Website, Services or the Platform and otherwise interact with OHE or you may not be able to access the hockey services through the Academy, Camps or Combines offered by OHE.
You agree that your child may be required to provide personal information about him/herself and his/her family directly to OHE and its employees, agents, contractors, host families and medical and para-medical professionals treating your child as part of his/her participation in the Academy, a Camp or a Combine. This information will be shared and stored by OHE.
You agree to abide by OHE’S policies and Code of Conduct, as amended from time to time, and to cooperate in any investigation or review regarding your child, whether the incident requiring an investigation or review occurred at school, with a host family, during camp, training, testing, practice or games or in the community. You agree to share all personal information reasonably necessary to permit OHE or any other entity authorized to carry out an investigation or review. Your refusal to cooperate in disclosing relevant information may result in the termination of your child’s participation in the Academy, Camp or Combine.
In certain circumstances, without limiting the foregoing provisions, including but not limited to when dealing with certain legal, urgent medical or security issues, OHE may be authorised or required by law to disclose your personal information without seeking or obtaining your knowledge or consent.
Consent via Opt-In or Opt-Out in Certain Circumstances
OHE also may, from time to time, provide you with a reasonable opportunity to opt-in to certain collections, uses and disclosures of your personal information. If you do not opt-in to a particular collection, use or disclosure of your personal information when given a reasonable opportunity to do so, you do not consent to your personal information being collected, used or disclosed in that particular manner.
Where OHE provides an opt-in or opt-out opportunity, OHE will use the opt-out method when the particular collection, use or disclosure does not pertain to sensitive information or would be reasonably expected by the user of the Services or the Platform. OHE will use the opt-in method in other circumstances.
Changing or Withdrawing Consent
If you are withdrawing consent with respect to health information, the above information applies. Further, a revocation of consent that is provided in writing must be signed by the person providing it. A revocation of consent that is provided electronically is valid only if the level of authentication is sufficient to identify the individual who is revoking the consent.
If you withdraw certain consents reasonably requested of you and necessary for you to make use of the Services or the Platform or to otherwise interact with OHE, it may limit the manner in which you and/or your child can make use of the Services or the Platform and otherwise interact with OHE or you and/or your child may not be able to use the Services or the Platform or interact with OHE at all.
Your ability to change or withdraw consent is not absolute. OHE reserves the right to continue handling your personal information in those circumstances required or permitted by law despite a change or withdrawal of consent.
Any change to or withdrawal of consent will not apply retroactively.
Collection of Personal Information
OHE may collect non-identifying health information about your child for any purpose. OHE will only collect personal information with respect to identifying health information if expressly authorized by law to do so.
Use of Personal Information
The following are particular circumstances in which OHE may use your personal information without obtaining your further consent. By providing your personal information to OHE, you consent to the following uses:
Disclosure of Personal Information
The following are particular circumstances in which OHE may disclose your personal information without obtaining your further consent. By providing your personal information to OHE, you consent to the following disclosures:
– where the disclosure is set out in the related documentation for the Services or the Platform or is reasonably expected through the provision of the Services or the operation of the Platform;
– where OHE is under a duty to disclose your personal information in order to comply with any applicable legal obligation, legal or regulatory process or an order or request of a government institution, investigative body, regulatory body or judicial authority of competent jurisdiction;
-where OHE believes in good faith that disclosure is necessary:
Accuracy and Completeness of Personal Information
When OHE collects, uses or discloses personal information, it will make a reasonable effort to ensure that the personal information is accurate, up-to-date, and complete to the extent that is reasonable for OHE’S purposes in collecting, using or disclosing the information. To do so, it may be necessary for OHE to request additional information from you or have you verify your personal information. Should your personal information change, please inform OHE of the change(s) so that your personal information in OHE’S possession remains accurate and complete.
Retention and Destruction of Personal Information
Within a reasonable time period after OHE no longer reasonably requires your personal information for the purposes for which it was collected or for legal or business purposes, OHE either will destroy the records under its custody or control containing your personal information or it will render your personal information anonymous so that it can no longer be used to identify you.
Security of Personal Information
OHE recognizes its obligation to protect personal information that is in its custody or under its control by implementing reasonable security safeguards to keep confidential and secure your personal information against risks such as loss, theft, and unauthorized access, collection, use, disclosure, copying, modification, disposal or destruction. These reasonable safeguards may vary depending on the circumstances, including the level of sensitivity of the personal information, and may include restricting access to authorized individuals on a need-to-know basis, locked doors and/or filing cabinets, other organizational, physical or technological security measures, and contractual measures such as non-disclosure or confidentiality agreements.
Requests for Access to Personal Information
Requests for Personal Information
On your written request, and taking into consideration what is reasonable, OHE will provide you, not later than 30 days from OHE’S receipt of your request, or such additional time as permitted or required by law, with:
If you request a copy of your personal information and the information can reasonably be reproduced, OHE will provide you with a copy of the record or the part of the record containing the requested information or, if applicable, it will give you reasons for any delay in providing a copy of the requested information or record.
All requests may be subject to reasonable fees and disbursements. Where appropriate, OHE may require advance payment of a deposit or the entire costs of responding to a request for access to personal information.
OHE requires that all requests for access to personal information be in writing, be signed by the requestor and include sufficient detail to enable OHE, with a reasonable effort, to identify any record in the custody or under the control of OHE containing the personal information in respect of which the request is made.
Limits on Right to Access Personal Information
Your ability to access your personal information under OHE’S custody and control is not absolute. OHE reserves all rights not to disclose personal information, in whole or in part, in certain circumstances permitted or required by law, including but not limited to where:
If access to your personal information is refused, in whole or in part, OHE will provide you with the reasons for the refusal, and the name of the individual who can answer your questions on behalf of OHE about the refusal, and will inform you that you may ask for a review of the refusal.
Requests for Correction of Personal Information
On written request by you, OHE will make every reasonable effort to correct errors or omissions in your personal information where that information is in OHE’S custody or control. OHE requires that all such requests be in writing, be signed by the requestor, and include sufficient detail to enable OHE, with a reasonable effort, to identify any record in the custody or under the control of OHE containing the personal information in respect of which the request is made.
If you make such a request, OHE will, as soon as reasonably possible and not later than 30 days from OHE’S receipt of your request, or within such additional time as permitted or required by law, either:
OHE will inform you of the action that it has taken in response to your request for correction, the name of the individual who can answer your questions on behalf of OHE about your request for correction, and that you may ask for a review of the action taken.
Notwithstanding any requests for corrections of personal information, OHE will not correct or otherwise alter an opinion, including a professional or expert opinion.
Academy Athletes Only:
The Platform is licensed to OHE by a third party technology and software developer (“Developer”). The personal information is stored by the Developer on servers in Austria and in the cloud governed by Austrian law. The Developer will create future modules for the Platform, which will be rolled out and customized for the Academy as future needs arise. The main purpose of the Platform is to provide a complete athlete management application directly to the youth’s mobile device (“App”) and to OHE’S coaches, trainers, educators, employees, contractors and agents with the objective of delivering ongoing training, developmental and management of the athlete’s daily and long term goals. The app also provides chat rooms and other means for the youth to communicate directly with teammates and other users of the app, and to share personal information, videos and photos.
The Platform and the App is intended to be used only by your child. The guardian(s) of the child will not be provided with direct access to the app, unless specifically requested.
In order to use the Services, OHE may require that you/your child provide personal information to OHE and consent to OHE collecting personal information about you from third parties such as your school, your host family, and your medical caregivers. The personal information collected by OHE will be used to create a player profile about you (the “Player Profile”). The Player Profile may include data and reports with respect to your physical condition, training history, athletic performance, educational performance, medical history, and disciplinary and conduct history.
As part of the Services, OHE may disclose, in its sole discretion, any portion of the athlete’s Player Profile to Interested Third Parties for the purpose of creating future developmental opportunities relating to your child’s hockey career. It may be necessary to disclose performance statistics, academic, medical and disciplinary records.
You may revoke your consent to the use and disclosure of your Player Profile, or any portion of the Player Profile by OHE in writing. Please note that OHE will not inform you in advance of any disclosure to Interested Third Parties. If you would like to be notified in advance of any disclosure to Interested Third Parties, you will need to advise OHE in writing at the beginning of the Academy year. By revoking your consent to any other disclosure required for the Services or the Platform, you may no longer be able to use the Services or the Platform.
OHE web servers collect the domain names, IP addresses and the activity of visitors. This information is aggregated for the purposes of measuring the number of visits, average time spent on the Platform, pages viewed, and other similar purposes. OHE uses this information to measure the use of the Platform and to improve the content of the Platform.
You may also use the App to communicate directly with other users of the App (the “In-App Communications”). OHE does not monitor or otherwise have access to the In-App Communications, unless an employee or agent of OHE is a participant in the In-App Communications. In-App Communications will not be collected by OHE or included in the Player Profile. If the In-App Communications are used inappropriately, e.g., in contravention of OHE’S policies on conduct and behaviour, or are used to harass, bully, disparage or otherwise harm any other individual, OHE reserves the right to collect, use and disclose that information in order to take any necessary disciplinary action.
You may revoke your consent to the disclosure of your Player Profile to the Developer by requesting that OHE delete your App User Profile. At such time that your App User Profile is deleted, you will no longer be able to use the App or access any data saved on the App and this data will be destroyed by the Developer.
If your browser permits, you may adjust the settings of your Internet browser to notify you when you receive a cookie or to reject cookies altogether, but in some cases doing so may impact your ability to use the Platform. Because each Internet browser is different, users of the Platform should check the “help” menu of their browsers to learn how to change their cookie preferences.
OHE also reserves the right to collect, use and disclose your personal information without your knowledge or consent where permitted or required by law.
Accountability and Contacting Okanagan Hockey Europe
About: Andy Oakes – Okanagan Hockey Groupe Canada
Education: Mag. Gabriele Schletz – Mag. Gabriele Schletz
Hockey Program: EBYSL Logo – Erstebankliga (http://www.erstebankliga.at/ebysl)
Hockey Program: EBJSL Logo – Erstebankliga (http://www.erstebankliga.at/ebjsl)
Hockey Program: ÖEHV Logo (http://www.eishockey.at/)
Campus: Rathausplatz St. Pölten – Ralf Reletschek (www.fahrradmonteur.de) – https://commons.wikimedia.org/wiki/File:13-04-13-st-poelten-pathausplatz-714.jpg
Campus: Landhausviertel St. Pölten – Ralf Reletschek (www.fahrradmonteur.de) – https://commons.wikimedia.org/wiki/File:13-04-13-st-poelten-landhausviertel-577.jpg?uselang=de
All other photos, images, graphics and videos are owned by the Okanagan Hockey School Europe GmbH